Learning Lab: Long Range Financial Planning - BUFFALO
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9/12/2018 to 10/16/2018
When: September 12/13, September 27, October 16
10:00 - 3:00
Where: Erie 1 BOCES
355 Harlem Rd
West Seneca, New York  14224
United States
Presenter: Michael Vespi, Forecast5 Analytics; Brady Regan, ASBO New York

Online registration is closed.
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Agenda & Topics Covered | Presenters | Housing


For questions regarding registration, contact Debbie Eberle at debbie@asbonewyork.org.
For questions regarding programming, contact Brady Regan at brady@asbonewyork.org.


New & Updated Curriculum!

This unique hands-on series will help school officials maximize the potential of long range financial planning to support a school district multi-year plan that strengthens the school district’s financial condition, provides information that supports sustainability, and manages change in the district. The long-range plan provides a framework to support collaboration between the school district’s financial and instructional leadership and helps the district manage factors such as the Tax Cap and Debt Service schedule.  

Agendas & Topics Covered



Data Needed to Participate


This is a preliminary list of data that will be needed to participate in this course. A final list will be presented at the orientation webinar and distributed prior to the start of the course.


Five (5) years of summarized historical financial data (actuals):

  • Revenues

  • Expenses

  • Reserves and Fund balance amounts

  • PILOT schedule 2018/19-2023/24

  • Debt service schedule 2018/19-2023/24      

  • Building Aid projection 2018/19-2023/24

  • Enrollment projection

  • List of major assumptions for salary and benefit increases




Orientation Webinar


Registrants must participate in the pre-session orientation webinar in order to be prepared for the course. A recording will be made available if a registrant cannot attend the live broadcast.


  • Introductions, background information, general discussion, and expected class outcomes

  • Why complete a LRFP?                    

  • What information is needed to complete a LRFP?

  • What software will you use to create the LRFP?

  • What to expect for the class series?

  • What “homework” will you have?




Class 1


Class 1 will be from 10:00 a.m. - 3:00 p.m. at the location specified. Lunch will be provided.


  • Review timeline of Long Range Financial Planning

  • Analysis of historical data

  • Discussion of Fund Balance and Reserves

  • Mini-lesson on the Strategic Plan and Instructional Programming

  • Review budget forecasting models

  • Begin building a budget forecast:

    • Major Revenue Assumptions

    • Major Expenses Assumptions



Class 2


Class 2 will be from 10:00 a.m. - 3:00 p.m. at the location specified. Lunch will be provided.


  • Mini-lesson on Capital Project Planning

  • Moving from the Forecast to the Budget

  • Develop a communication plan

  • Analyze reserves and case studies of budget challenges to prepare for future challenges

  • Reflection on the process




The course is taught by a former Assistant Superintendent for Business Services, Michael Vespi (L), now the Senior Analytics Advisor, Northeast Region for Forecast5 Analytics, Inc. Vespi will be assisted by Brady Regan (R), Deputy Director of Government Relations and School Services at ASBO, and other professional experts throughout the series. Regan worked at Questar III BOCES as a state aid specialist assisting districts in public school finance matters before joining the team at ASBO.

Sessions will be interactive and participants will work towards developing a financial forecast for their particular school district. The goal is to help ensure that participants are able to transfer knowledge learned to their job setting. Participants must take all sessions.




$500 for members / $750 for non-members

All registrants will attend the pre-session webinar followed by two in-person classes, resulting in a long range financial plan for your district. You must watch the pre-session orientation webinar in order to prepare for the in-person classes. The orientation webinars will be recorded for viewing if you cannot make it to the live broadcast.




Eligible for credit to meet Continuing Professional Education (CPE) and Continuing Teacher and Leader Education (CTLE) requirements.




* Lodging for September 27 workshop at Erie I BOCES

Hampton Inn Buffalo South/I-90
Phone: 716-824-2030
Rooms held under the name of ASBO for the night of September 26, 2018
Room rate of $149

* Lodging for October 16 workshop at Erie I BOCES

Hampton Inn Buffalo South/I-90 
Phone: 716-824-2030
Rooms held under the name of ASBO for the night of October 15, 2018
Room rate of $125



For registration issues, contact Debbie Eberle at debbie@asbonewyork.org.
For questions regarding programming, contact Brady Regan at brady@asbonewyork.org.