Course Overview:

This course provides attendees with an introduction to fund accounting in school districts. It will provide attendees with a comprehensive understanding of what governmental accounting means and how accounting entries are recorded on a modified accrual basis of accounting. Accounting 1 will cover accounting budget assets, liabilities, revenues and expenditures for a school district during the school year and it will also cover common responsibilities of a Treasurer and provide resources for accomplishing them efficiently.

Topics Covered:

Overview of governmental accounting

• What is and how it is different from other types of accounting
• Comparison of the focus of different basis of accounting methods
• Uniform System of Accounts in NYS School District

Budgetary Controls

• Limitations on legally adopted budgets
• Encumbrance Accounting

Overview of the Treasurer's Job Responsibilities

• Custodian of all district funds
  -Preparing bank reconciliations
  -Preparing monthly Treasurer report
  -Processing all cash receipts and cash disbursements
  -Banking internal controls
• Maintains general ledger for all funds
  -Required monthly reports to the Board of Education
  -Recording journal entries
• Preparations of annual ST-3
• Tools available to assist in these tasks

Accounting for Cross-fund Transactions

• Recording budgets and encumbrances
• Assets
• Liabilities
• Fund Balance
• Revenues
• Expenditures

Cancellation Policy
Cancellations must be received in writing (or by email at asbomail@asbonewyork.org) three full days prior to the start of the program (unless otherwise stated per event) and are subject to a cancellation fee. There are no refunds for cancellations received less than three business days prior to the start of the program.

Administrative Fee Assessments: If you request to change your registration location for multi-location events, there may be an additional administrative fee of $50 imposed for the registration transfer. 

Course Overview:

The course continues with the proper accounting of the rest of the funds that a school district may use. This includes the General, Food Service, Special Aid, Capital Projects, Debt Service, Library, Private Purpose Trust, Permanent and Special Miscellaneous Funds.

Topics Covered:

Accounting for the General Fund

• Tax Collection process
• Prepaid Expenditures
• Due to ERS/TRS
• State Aid
• Billing Other Districts - Tuition, Foster Care, Parentally-Placed
• Fund Balances

Accounting for the Food Service Fund

• State and Federal Aid claiming
• Accounting for inventory
• Accounting for sales tax
• Accounting for surplus food

Accounting for the Special Aid Fund

• What is accounted for here?
• Grant accounting overview
• Grant reporting - FS-10, FS-10A, FS-25, FS-10F forms
• Maintenance of Effort reporting requirements for Section 611/619 grants
• Uniform Grant Guidance requirements - are you in compliance?
• Summer Section 4408 accounting considerations

Accounting for the Capital Projects Fund

• What is accounted for here?
• Debt accounting - BANs, bonds, and installment debt
• Revenues in the Capital Project Fund
• Smart Schools Bond Act projects accounting
• Individual project recording
• Use of Capital Reserves
• Accounting for premiums, good faith deposits, and accrued interest
• Use of the Debt Service Reserve

Accounting for the Debt Service Fund

• What is accounted for here?
• Accounting for debt service expenditures
• Use of the Reserve for Debt.
• Accounting for premiums, interest on debt and closed capital projects
• Refunding bond accounting

Accounting for the Library Fund

• What is accounted for here?

Accounting for the Private Purpose Trust Funds

• What is accounted for here?

Accounting for the Permanent Fund and Miscellaneous Special Revenue Funds

• When should you use these types of funds?
• Extraclassroom Activity funds

Cancellation Policy
Cancellations must be received in writing (or by email at asbomail@asbonewyork.org) three full days prior to the start of the program (unless otherwise stated per event) and are subject to a cancellation fee. There are no refunds for cancellations received less than three business days prior to the start of the program.

Administrative Fee Assessments: If you request to change your registration location for multi-location events, there may be an additional administrative fee of $50 imposed for the registration transfer. 

Course Overview:

Builds on Accounting 1 and 2 and focuses on the reporting requirements that a school district’s staff is responsible for throughout the school year. Also covers, monthly reporting, detailed instructions on preparing the ST-3 and Supplemental Schedules as well as tips on getting ready for the auditors, how to review your own financial statements and monthly and quarterly review tips to keep your books up to date.

Topics Covered:

Preparing cash flow projections

• For RAN/TAN issuances
• for investing opportunities

State Aid

• Overview of State Aid Categories
• How State Aid is generated
• Areas a treasurer can review to maximize State Aid 

Monthly and quarterly review techniques

• Tips on sources to assist in reconciling of accounts

Fund balance reserves

• Types available
• How to account for their use
• Reporting requirements

Modified vs. Accrual Basis of Accounting

• Focus of each basis
• Accounting for long term assets and long term liabilities
• How to calculate, monitor, and report

Closing the books and records

Preparing and submitting the ST-3

• Focus of each basisImporting accounting records
• Accounting for long term assets and long term liabilities
• Review of schedules/statements
• How to calculate, monitor, and report
• Tools to assist you in preparing
• Common edits and how to resolve/answer them 

Preparing the Supplemental Schedules SS10-SS16 for district run Section 4408 programs

Preparing the Supplemental Schedules SS31-34 for CPSE administration

Review of annual audit reports

• Components of General Purpose, Single Audit and Extraclassroom financial statement
• GASB 34 conversion entries overview - Going from modified to full accrual basis
• Reporting requirements - Where to submit to and when

Getting ready for the auditors - tips and tricks

Cancellation Policy
Cancellations must be received in writing (or by email at asbomail@asbonewyork.org) three full days prior to the start of the program (unless otherwise stated per event) and are subject to a cancellation fee. There are no refunds for cancellations received less than three business days prior to the start of the program.

Administrative Fee Assessments: If you request to change your registration location for multi-location events, there may be an additional administrative fee of $50 imposed for the registration transfer.