VendorSBMW - ASBO New York

ATTENTION: Your membership must be in good standing to register for this event. ×

QUICK LINKS:2025 Trade Show Map | Last Year's Exhibitors | Total Events Packet

BOOTHS ARE SOLD OUT - Sponsorship opportunities still available to attend.

You must register prior to Thursday, October 30 to be included on print signage

REGISTRATION CLOSED

SPONSOR EXHIBIT MEALS & EVENTS CHECKLIST LOCATION & TRAVEL FAQ

Become an SBMW Sponsor!

Engage with attendees, enhance your visibility, and gain exclusive benefits that provide a more unique and personalized experience at SBMW. Benefits include recognition on event materials (signage, attendee booklet, and the app), access to attendee lists and more!

Sponsorship Highlight

Introducing the Elevate Sponsorship (Limited to 2 Companies)

Get premium visibility with attendees from the moment they arrive until the final session. As an Elevate sponsor, your company becomes part of the SBMW conference experience with your logo featured on balloons, audio and visual displays, and event signage throughout the event. You will also have the opportunity to leave the parking validation machine at your booth for one entire day. This guarantees attendees stop at your booth to validate hotel parking, and a chance for your team to build their network and strengthen connections with attendees.

Sponsorships are first-come first-served. For pricing details, please contact vendors@asbonewyork.org

District Clerk Strand

Limited to 3 companies
ONLY 1 SPOT LEFT

Company name listed in attendee booklet
Company logo in promotional emails
Listed on onsite event signage
Listed on SBMW Registration Page
Company page on Event App and site
Comprehensive List of Attendees
Logo listed on event app sponsor page
Mentioned in Moderator script each morning for sponsored strand
Logo displayed on podium for sponsored strand sessions

District Treasurer Strand

Limited to 3 Companies

Company name listed in attendee booklet
Company logo in promotional emails
Listed on onsite event signage
Listed on SBMW Registration Page
Company page on Event App and site
Comprehensive List of Attendees
Logo listed on event app sponsor page
Mentioned in Moderator script each morning for sponsored strand
Logo displayed on podium for sponsored strand sessions

BOCES Strand

Limited to 3 Companies

Company name listed in attendee booklet
Company logo in promotional emails
Listed on onsite event signage
Listed on SBMW Registration Page
Company page on Event App and site
Comprehensive List of Attendees
Logo listed on event app sponsor page
Mentioned in Moderator script each morning for sponsored strand
Logo displayed on podium for sponsored strand sessions

Payroll/Personnel Strand

Limited to 3 Companies

Company name listed in attendee booklet
Company logo in promotional emails
Listed on onsite event signage
Listed on SBMW Registration Page
Company page on Event App and site
Comprehensive List of Attendees
Logo listed on event app sponsor page
Mentioned in Moderator script each morning for sponsored strand
Logo displayed on podium for sponsored strand sessions

SBO Fiscal Strand

Limited to 3 Companies

Company name listed in attendee booklet
Company logo in promotional emails
Listed on onsite event signage
Listed on SBMW Registration Page
Company page on Event App and site
Comprehensive List of Attendees
Logo listed on event app sponsor page
Mentioned in Moderator script each morning for sponsored strand
Logo displayed on podium for sponsored strand sessions

NEW Elevate Sponsor

Limited to 2 companies
ONLY 1 SPOT LEFT

Company logo displayed on balloons through the event
Company logo on Audio and Visual carts and slides between sessions
Parking validation at your booth for one day
One page company ad in printed onsite attendee booklet
General thank you in moderator scripts
General thank you in morning moderator scripts
Company logo on event signage
Logo displayed in event app

Event App Sponsor

Sole Sponsorship
SOLD OUT

Company name listed in attendee booklet
Company name in promotional emails where event app is mentioned
Listed on onsite event signage
Listed on SBMW Registration page
Company page on event app
Logo on event site homepage
Comprehensive List of Attendees
Logo listed on event app sponsor page
Banner ad on event homepage

Rise & Run Sponsor

Sole Sponsorship

Company name listed in attendee booklet
Takeaway at the meeting location for morning run
Morning greeting to attendees to kick off the day
Branded sunglasses or liquid IV or bars/snacks
Listed on onsite event signage
Listed on SBMW Registration Page
Comprehensive List of Attendees
Logo listed on event app sponsor page

NEW Perk Up Sponsor

Sole Sponsorship
SOLD OUT

Stay tuned! More details available soon!

NEW Hospitality Sponsor

Sole Sponsorship
SOLD OUT

Company name listed in attendee booklet
Logo displayed in the event app
Company logo displayed on basket for speakers in session rooms and for attendees in restrooms
Listed on the registration page
Option to leave a takeaway card to basket (postcard sized or smaller)
Comprehensive List of Attendees
Logo on event signage

Break Sponsor

Limited to 5 companies
ONLY 3 SPOT LEFT

Company name listed in attendee booklet
Company name in promotional emails where breaks are mentioned
Listed on onsite signage and in break areas
Listed on SBMW Registration page
Company page on event app and site
Comprehensive List of Attendees
Logo listed on event app sponsor page

General Sponsor

Limited to 10 companies
SOLD OUT

Listed on onsite signage
Listed on SBMW Registration page
Company page on event app and site
Comprehensive List of Attendees
Logo listed on event app sponsor page
Company name listed in attendee booklet

NEWBIZ Sponsor

Non-members ONLY ($600)

Required: Must be a first timer to ASBO New York and this event
Printed list of Attendees onsite ONLY
Two badges included

Standard Exhibitor Packages

Participate at our fall conference as an exhibitor in our Vendor Village! Our expo floor showcases 69 company's products and services to attendees who have purchase influence, develop budgets, are experts in resouce optimization and more!

Booth Packages are $1500 and Include:

8'x10' Standard Convention Booth

8' Back Drape and 3' Side Rails

6'x30' Skirted Table with White Vinyl Top and 2 Folding Chairs

Pipe & Drape: 8' high back wall, two 3' sides

5 Amp Single Power Outlet

4 badges are included (additional badges are $200 per person)

Onsite printed list of attendees ONLY

Use our Total Events Order Packet to safely transport your booth materials and decorations directly to the Saratoga Hilton the day of the conference. See FAQ tab for more information.

Standard SBMW Booth Package Model
*Drape colors subject to change*

For internet/network upgrades, please contact projectmanager@spa.net from SpaNet.

TUESDAY, November 18, 2025

Setup with Total Events: 8:00 AM - 12:00 PM

Trade Show Open: 1:00 PM - 2:00 PM

Trade Show Time: 3:15 PM - 4:00 PM

Trade Show Happy Hour: 5:00 PM - 6:00 PM

WEDNESDAY, November 19, 2025

Trade Show Open: 8:30 AM - 9:00 AM

Coffee on the Trade Show Floor: 10:30 AM - 11:00 AM

Trade Show Time: 12:30 PM - 1:00 PM

Dessert on the Trade Show Floor 2:00 PM - 3:00 PM

Evening Mixer 5:30 PM - 6:30 PM

Breakdown begins at 3:15 PM. Please note breakdown pior to 3:15 PM will jeopardize your space for 2026.

Meal packages are available to vendors for Monday, November 18 and Tuesday, November 19. Meal orders will be available for purchase in your registration form. We will follow up in a separate form to collect badge information for each of your reps planning to attend.

Tuesday, November 18

Breakfast and Lunch Coming Soon!

Wednesday, November 19

Breakfast and Lunch Coming Soon!

Trade Show Happy Hour

Tuesday, November 18, 2025 | 5:00 PM - 6:00 PM | Trade Show Floor

Join us for our exclusive happy hour on the trade show floor! Enjoy refreshments while connecting with colleagues, sharing insights, and building valuable relationships.

Strand Evening Mixer

Wednesday, November 19, 2025 | 5:30 PM - 6:30 PM | Saratoga Hilton

Catch up with friends, and industry professionals in a relaxed, autumn-themed setting. It's the perfect opportunity to unwind and mingle in a fun, social atmosphere.

Vendors Checklist

Download a copy of this checklist and check off items as they are sent in to ASBO staff.

Invoice Notice: Payments are due prior to the start of the event on November 17. If you have any additional past due invoices they will need to be paid prior to registering for this event.

Housing Reminder: Housing cut-offs begin Thursday, September 25. Housing links will be available after registering to exhibit/sponsor.

DUE BY MONDAY, OCTOBER 27

After submitting your registration, an email with a link to secure housing will be available. Please note: It may take a week after registering to receive a formal confirmation email with an invoice.

A form to collect your reps badge information will be available in your email after registering for a booth/sponsorship. Registering your representatives early is crucial for our team as it allows us to confirm the correct spelling of names and create badges ahead of the conference. Any edits to name badges after the deadline will have to be made on site at the event.

The Saratoga Hilton/City Center and ASBO New York DO NOT receive any of your booth materials. All exhibitor items should be submitted through a drayage order in the Total Events exhibitor packet. Shipping labels should include the following information "Conference Name - Company Name - Booth Number"

Please send a high resolution JPG/PNG/EPS file of your logo. Your logo may appear on large signage and will need to provide ASBO staff with a high quality image that can be scaled in larger print format. If we do not receive before the deadline, you may be left off of signage.

If you plan to exhibit and would like to offer a giveaway at your booth, please fill out the form here before Monday, October 27

Disclaimer

By registering for the Education Summit and Expo, you give ASBO New York the right to publish and distribute photos and/or videos taken of you during the conference, at the conference center, travel to and from off-site conference events and during these events. ASBO New York is not responsible for any injuries or illness you may sustain at the Education Summit and Expo arising from pandemic, an act of God or from the negligence or misconduct of others.

Conference Cancellation Policy

A written notice of request for cancellation must be transmitted to ASBO by email to vendors@asbonewyork.org and received no later than October 9, 2025. If the request is approved and accepted by ASBO, the amount paid shall be refunded minus an administrative fee of 15% of the contracted exhibit(s) price which will be assessed upon all cancellations requested. Refunds for cancellation after the above date will be made providing the space can be reassigned, otherwise payment must still be submitted, and/or the amount paid is not refundable. Please note sponsorship costs will not be refunded.

Location

The conference will be held at the Saratoga Hilton and Saratoga City Center. Address: 534 Broadway, Saratoga prings, NY, 12866

Hotel Reservations

Housing links will be available immediately after submitting your sponsor/exhibitor registration in an automated email message. Room availability is subject to change due to cancellations, room additions or cut-off dates.

Parking

Saratoga City Center parking is subject to change. We will update this information as it changes:

The following parking areas in the immediate vicinity of the Saratoga Hilton and City Center will be available:

Saratoga Hilton parking lot on Maple Avenue and the parking garage adjacent to the Hampton Inn & Suites (Available to Hampton guests only).

Exhibitor Information

Yes, you can order any additional items directly from our decorator Total Events LLC. Please use the exhibitor packet from Total Events to make any orders.

ASBO DOES NOT receive any of your booth materials. All exhibitor items should be submitted through drayage order in the Total Events exhibitor packet.

Shipping labels should include the following information "Conference Name - Company Name - Booth Number"

Yes, you can order additional networking/internet materials to your booth through Spanet at projectmanager@spa.net. Please note this must be done at least 30 days in advance of the show.

Vendor Resources

All business members must be in good standing with ASBO New York to attend this event (no outstanding invoices or expired/suspended membership).

For billing/invoicing contact: erica@asbonewyork.org
For membership contact: shawn@asbonewyork.org
For conference information contact: vendors@asbonewyork.org

Conference Culture & Expectations

Sponsors/Exhibitors are prohibited from holding or hosting events that conflict with ASBO programs and sponsored events. As long as the evening event does not conflict with an ASBO-affiliated event you may hold a dinner or evening event. Per the exhibitor/sponsor Rules and Regulations: No company may plan or hold a function that directly conflicts with any planned ASBO event. Doing so may jeopardize your affiliation with ASBO. Prior approval by ASBO is required to hold an event or function during the conference time period to which event attendees or members are invited.

Housing links will be available immediately after submitting your sponsor/exhibitor registration. Reservations for housing should be made directly by the individual with the hotel of choice. Taxes will be removed upon receipt of your tax-exempt form by the hotel.

All exhibitors and sponsor billing will take place upon registering for the conference (Billing may take a week to receive). Invoices will need to be paid net 30 or prior to the start of the event (whichever comes first) unless other arrangements have been made and agreed to by ASBO.

ATTENTION: To register for this event all past due invoices must be fully paid.