The trade show is currently sold out.
If you don't already have a booth, companies can register
to attend the Education Summit as a sponsor.

 Current Sponsors and Exhibitor Listing

Additional Resources:
Exhibitor Checklist [PDF] | Paper Registration Form[PDF]

 

Trade Show (EXPO) Hours - SOLD OUT!

Monday, June 3  2:00 p.m. - 6:15 p.m. 
Tuesday, June 4  9:00 a.m. - 2:45 p.m.

 

Setup: Monday, 8:00 a.m. - 1:00 p.m.

Breakdown: Tuesday, 2:45 p.m. (at conclusion of show) 

Those that begin breakdown prior to 2:45 p.m. on Tuesday will jeopardize their space for future ASBO events. 

 

Booth Details

View Expo Floorplan Layout [PDF]

Size: 10’ wide by 8’ deep (except where noted)

Pipe & Drape: 10’ high back wall, two 3’ sides

Includes: one 6’ x 2’  draped table, 7” x 44” sign with company name, two chairs, waste basket

For internet and physical booth related items: Must be ordered in advance. 

Download the on-site vendor packet [PDF]

Decorator contact: Nationwide Expo Services, 845-561-0832 or nationwideexpo@hvc.rr.com

NOTE: The Saratoga City Center will not accept deliveries.

 

Booth Personnel

Included with each booth: Registration for 4 company reps

Additional Reps: $100 per person

 

Exclusive EXPO Events

For more details and information about all of the events going on at the conference, visit the Ed Summit main page! 

Monday 2:00 - 3:00 p.m.

Ribbon Cutting and Opening Coffee & Dessert Social

Monday  5:15 - 6:15 p.m.

Trade Show Reception

Sponsored by the New York Liquid Asset Fund (NYLAF)

Tuesday  10:45 - 11:45 a.m.

Expo Break

Tuesday  1:30 - 2:45 p.m.

Closing Coffee & Dessert Social

 

Prize Giveaway

Each booth runs their own drawing. ASBO will publicize prizes available in program and signage for those companies that notify us of item by May 1.

Winners Announced: Tuesday, June 4, 10:00 a.m. via conference app

 

 

Lead Retrieval

ASBO Events App

Lead Retrieval is done via the ASBO Events App through Pathable. There is an additional fee for this service. Select Lead Retrieval on your registration form. 

For details about using the app as a company, visit the Pathable knowledge base.

Still have questions? Contact jacqlene@asbonewyork.org. 

 

Meals

Sunday Evening at Prime at Saratoga National ($62)

6:30 p.m. - 10:30 p.m.

Start your Education Summit experience at Prime, a rustic yet elegant venue located at the award-winning Saratoga National golf course. Enjoy the best of Prime’s chef-driven cuisine and selection of handcrafted beverages while mixing and mingling with school business officials from across the state. Back by popular demand, ASBO’s official DJ, Mike Reilly, will keep the party going with a dance floor and photo booth. Attendees can also enjoy an indoor-outdoor setting on the Ballroom balcony with panoramic views of the golf course and Owl Pond, and for those who don’t want to call it a night, fire pits will be available later in the evening (weather permitting).

Thank you to Omni for their sponsorship of the evening's reception and entertainment.

Monday Breakfast ($30)

7:30 AM - 8:30 AM

Monday Keynote Luncheon ($40)

12:30 PM - 2:00 PM

Tossed Garden Salad- romaine- tomato- cucumberred wine vinaigrette, creamy coleslaw, smoked bacon red potato salad with dill and whole grain mustard, dry rubbed custom spcie mix BBQ beef brisket with Vermont maple BBQ sauce, herb marinated bone in chicken with guava BBQ, trio of vegetarian baked beans. 

Sponsored by Utica National Insurance Group

Tuesday Breakfast ($30)

7:30 AM - 8:30 AM

Freshly brewed coffees and selection of fine teas, Florida orange and cranberry juices, seasonal fresh fruit and berries, whole bananas, greek and fruit yogurts, house baked Bridor pastries, croissants and mini scones - whipped butter and fruit preserves, Kashi and Kellogg cereals, fluffy cage free scrambled eggs with cheddar cheese, sausage, hash browns, steel cut Irish oatmeal with golden raisins, honey, nuts, raisins, brown sugar, milk.

Tuesday Awards Luncheon ($40)

11:45 a.m. to 1:30 p.m.

Romaine And Fennel Salad with orange, pistachio, citrus vinaigrette, penne with garlic, extra virgin olive oil, arugula, white beans, vegan Italian sausage, reggiano parmesan, pan seared chicken, prosciutto, sun-dried tomatoes herbs-sherry cream, grilled flank steak with wild mushroom, chianti reduction, roasted new potato and sautéed seasonal vegetable.

Sponored by ECOsystem Energy Services

Inaugural Celebration Dinner at the Hall of Springs ($60)

7:00 p.m. to 10:30 p.m.
Join us in the beautiful and historic Hall of Springs as we enjoy a final evening together to celebrate the induction of ASBO’s incoming Board of Directors. New for this year, attendees can expect a more laid-back event set against the formal backdrop of the Hall of Springs. The evening will include a playful menu and memorable entertainment, sure to have something for everyone. You won’t want to miss it!

Thank you to J.P. Morgan for their sponsorship of this evening's reception and entertainment.

 

Wednesday Breakfast ($30)

7:30 AM - 8:30 AM

Freshly brewed coffees and selection of fine teas, Florida orange and cranberry juices, seasonal fresh fruit and berries, whole bananas, greek and fruit yogurts, house baked Bridor pastries, croissants and mini scones - whipped butter and fruit preserves, Kashi and Kellogg cereals, fluffy cage free scrambled eggs with peppers and onions, bacon, smoked paprika skillet potatoes, steel cut Irish oatmeal with golden raisins, honey, nuts, raisins, brown sugar, milk.

 

 

Sponsorship Levels

Package Information	Titanium	Platinum	Gold	Silver
Sponsorship fees	$6,000	$3,000	$1,000	$500
Program advertising included	Full-page	Half-page	None	None
Program advertising upgrade discount available	$500	$395	$105	None
Pamphlet added to attendee registration material	Yes	No	No	No
Web advertising	1 Year	6 Months	None	None
Daily firstRead email advertising	1 Month	No	No	No
SBMW first choice, after prior exhibitors, of exhibit space	Yes	No	No	No
"Hot Topic" webinar (free for members) within 12 months	Yes	Yes	No	No
Mid-April Electronic Attendee Mailing Labels	Yes	Yes	No	No
Exhibitor included reps	6	4	4	4
Non-Exhibitor included reps	6	4	2	0
Non-Exhibitor cost for additional reps	$300	$300	$300	$400

 

All Sponsorship Levels Receive the Following:

• Electronic Attendee Mailing Labels in Mid-May
• Recognition on the Education Summit & Expo event page on the NYSASBO website
• Recognition in the Reporter, conference preliminary and final programs
• Event signage prominently displayed at Education Summit & Expo
• Booth costs are $1,200 ($1,250 after Jan 1)
• Exhibitor cost for additional reps is $100 each

 

Additional Sponsorship Opportunities

Education Summit Scholarship Fund Sponsorship ($1,000 each)

Give a new School Business Official or someone that has not been able to attend in the past 3 years due to budgetary constraints (or had a failed budget last year) the ability to attend the Education Summit & Expo. You may sponsor as many as you wish. The cost per person is $1,000 which will include their overnight accommodations and registration fees. Sponsor three people to be invited to send one representative as a guest to the Past Presidents and Future Leaders reception, which is by invitation only, to meet and mingle with the awardees, the Board, and Past Presidents (unless a Titanium sponsor). Sponsors as of February 6, 2019: NYSIR, Utica National Insurance Group, NYBEST Agency, US Omni. Please enter the number of attendees you would like to sponsor below:

Transportation Sponsor ($2,500)

ASBO provides transportation to and from all hotels for the evening events. The $2,500 sponsorship will give the company acknowledgement at both evening events, as well as in the program and on signage. In addition, gold sponsor benefits will be given to the sponsoring company. 

App Sponsor ($3,500)

Sponsor the web/mobile application “ASBO Events” attendees use to track their schedule, network, and connect with exhibitors and sponsors. $3500 sponsorship includes Gold benefits plus main advertiser on app. 

Trade Show Reception Sponsor ($5,000) SOLD

ASBO is hosting a happy hour in the Expo hall on Monday to cap off the day. During this time only, the exhibitors will be distributing special scratch off tickets to attendees for chances to win fun prizes! $5,000 sponsorship opportunity will receive Platinum sponsor benefits as well as mention in the program and on signage. The sponsor may provide branded napkins for use by caterers.

Awards Luncheon Sponsor ($5,000) SOLD

Sponsor the annual Awards Luncheon on Tuesday, June 4. $5,000 sponsorship opportunity will receive Platinum sponsor benefits, mention in the conference program and luncheon programs, and on signage. The sponsor will also get to address the crowd for a brief 2 minute introduction. 

Rest and Recharge Room  SOLD

The rest and recharge room gives attendees the opportunity to sit and recharge themselves and their devices. We have tables set up for working and with charging stations. Coffee and some breaks are available in this room only. Sponsor will get Gold benefits, mention in the program and on signage, and will be able to leave marketing material on the tables for attendees to view. In order to give attendees the chance to rest and recharge, sponsors are not allowed to station themselves in this room. 

 

Program Advertising

Rates and Dimensions: 

Half Page (4.5”W x 3.625”H) $395
Full Page (4.5”W x 7.5”H) $500
Full Page Prime* $710

Ad Reservations Due: April 1

Ad Submission Due: May 1 to jori@asbonewyork.org

Specs: B&W/Grayscale, no bleed, high res PDF  

*Call ahead to confirm availability. Sponsors receive first priority until March 16.

 

Pre-Conference Mailing Labels

A spreadsheet mailing list (no emails provided) of current registrants (at time of distribution) will be sent at the following times to the groups indicated below.

 

Mid-April Email: Titanium & Platinum Sponsors

Late May Email: All Sponsors

 

Housing

ASBO has set up multiple rooming blocks in order to accommodate all of our attendees, exhibitors, and sponsors. Please take note of the minimum night requirements. Your bookings will occur directly with the hotels using the hotel blocks. 

Courtyard by Marriott (2 night minimum)
11 Excelsior Avenue, Saratoga Springs, NY 12866
Single/Double: $186
Reservation cut-off: May 2, 2019
Group Code: NYASBO Education Summit & Expo
Friday & Saturday nights available for SBO Academy participants
Reserve Online or by phone: 866-210-9325

SOLD OUT Hampton Inn & Suites Downtown (2 night minimum)
25 Lake Avenue, Saratoga Springs, NY 12866
Single: $179 / Double: $189
Reservation cut-off: May 1, 2019
Group Code: ASB
Includes Complimentary Hot/Cold Breakfast and On-Site Self Parking in Garage

Embassy Suites (2 night minimum)
86 Congress Street, Saratoga Springs, NY 12866
Single: $184 / Double: $194
Reservation cut-off: May 14, 2019
Group Code: SB4
Reserve Online or by phone: 518-290-9090

SOLD OUT The Saratoga Hilton (Conference Headquarters Hotel / 3 night minimum)
534 Broadway, Saratoga Springs, NY 12866
Reserve online
Single: $186 / Double: $196

Reservation cut-off: May 1, 2019

Friday & Saturday nights available for SBO Academy participants

 

Hilton Garden Inn

125 South Broadway, Saratoga Springs, NY 12866

Phone: 518-587-1500, 877-782-9444

Single/Double: $165

Reserve online.

Reservation cut-off: May 2, 2019

Group Code: NYSASB

Homewood Suites by Hilton Saratoga
3368 South Broadway, Saratoga Springs, New York 12866
Single/Double: Sunday-Wednesday $179 / Saturday $199
Reservation cut-off: April 30, 2019
Group Code: ASB
Reserve Online or by phone: 518-580-1500

 

Exposition and Sponsorship Rules and Regulations

This constitutes part of your contractual agreement upon submitting your exhibit space or sponsorship reservation. View the full rules and regulations here. 

 

PLANNED EVENTS

No company may plan or hold a function that directly conflicts with any planned ASBO New York event. Doing so may jeopardize your affiliation with ASBO. Prior approval by ASBO is required to hold an event or function during the conference time period to which Education Summit & Expo attendees or members are invited. 

For 2019, the only times companies may host a function with ASBO attendees are as follows: 

Sunday, June 2: Before 12:00 p.m. Noon and After 10:30 p.m.

Monday, June 3: After 6:15 p.m.  
THIS IS OUR OPEN NIGHT. FEEL FREE TO TAKE CLIENTS OUT THIS EVENING. 

Tuesday, June 4: After 10:30 p.m.

Wednesday, June 5: After 12:30 p.m.

 

 

Sponsors

We'd like to thank our sponsors for their contributions.

Titanium

 

Platinum

A.W. Farrell & Son, Inc. • Arris Contracting Company, Inc. • Bold Systems, LLC • C&S Companies • Dude Solutions • Hillyard-New York • J.J. Stanis & Company • Leonard Bus Sales, Inc. • Mosaic Associates Architects • PKF O'Connor Davies, LLP • Presentation Systems Inc. • VALIC • WinCap-Harris Computer Solutions

Special Events, Favors, Scholarships, Awards

Gold

Allovue • Ameresco Inc. • American Recreational Products • Andrews Technology HMS, Inc • Auctions International • Bay Oaks Group, Inc. • BBS Architects, Landscape Architects & Engineers, PC • Bernard P. Donegan, Inc. • Bouchey & Clarke Benefits, Inc. • Brightcore Energy • Brown & Brown of New York • Campus Construction Management Group Inc. • Capital Markets Advisors, LLC • Capital Region BOCES • Choice Plans, Inc. • Con Edison Solutions • Core BTS, Inc. • Corporate Synergies • CPL • CSArch • Delta Engineers, Architects, & Land Surveyors • DGA Builders, LLC • Eastern Managed Print Network "A Xerox Company" • ECC Technologies • Energy Systems Group • ENV Insurance Agency • Evans • Excellus BlueCross BlueShield • Fiscal Advisors & Marketing Inc. • Flushing Bank • Glens Falls National Bank & Trust Company • Guercio & Guercio, LLP • Hawkins Delafield & Wood, LLP • Haylor, Freyer & Coon Inc. • Highland Associates • Hodgson Russ LLP • Honeywell Building Solutions • Insero & Co., CPAs LLP • J.C. Broderick & Associates, Inc. • John W. Danforth Company • KBM Management • Keystone Purchasing Network • Locey & Cahill, LLC • M&T Bank • Metropolitan Commercial Bank • Michael Shilale Architects, LLP • Municipal Solutions, Inc. • Munistat Services Inc. • Nagle Athletic Surfaces, Inc. • Nawrocki Smith LLP • NBT Bank, NA • New York Power Authority • Norcom Solutions • NTS Data Services, LLC • NuEnergen LLC • NYS Deferred Compensation Plan • NYSERDA • OMNIA Partners • People's United Bank, N.A. • PERMA • PowerSchool • ProAct, Inc. • PublicSchoolWORKS • R.G. Timbs, Inc. • R.S Abrams & Company LLP • Rentacrate Enterprises, LLC • RENU Restoration and Contracting • REVplans • School Outfitters • SEI Design Group • Sterling National Bank • Sunrise Power Solutions • Tetra Tech Architects & Engineers • The Legend Group • The Satellite.biz • The Thomas Team • Turner Construction Company • UnitedHealthcare Retiree Solutions • Valley National Bank • Vargas Associates • Webster Bank • Young + Wright Architectural

Silver

A.T. Equipment Sales Inc. • AMETEK Electronic Systems Protection • Austin & Co., Inc. • CAS/Carlisle & Soprema Roofing Systems • Canon Solutions America, Inc. • ConvergeOne • DecisionInsite • Dignum & Bame Insurance • Dime Community Bank • Empire National Bank • HealthEquity Inc. • Hertz Furniture • Kinney Management Services, LLC • Marvin and Company, P.C. • Municipal Leasing Consultants • New York Bus Sales, LLC • NORESCO • PCSB Bank • PEPPM • PMA Management Corporation • School Aid Specialists • Strauss Paper Company • SWBR Architects • Technical Building Services, Inc. • The Difference Card • The ECG Group • Trane • Tyler Technologies • Wendel • Young Equipment Solutions, Inc.

Exhibitor Booths