Accounting Workshops

We have revised all three Accounting Workshops! The new approach is designed for attendees to be able to attend all three workshops during a semester and gain insight into the full range of the accounting and reporting requirements that school district business office personnel encounter throughout the school year. Accounting issues for all funds will be covered in-depth as well as monthly and annually reporting requirements. The workshops will continue to be hands-on and will provide valuable resource materials to attendees that will assist them in their day-to-day jobs.

Course Credit: 10 CTLE for SDBLs | 12 CPE for CPAs

$275 for Members / $375 for Non-Members

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Locations, Presenters, and Schedule

Accounting Workshops are held throughout the state annually from January to April.

Spring 2019 Location Details

Day 1 Registration 8:00 a.m. | Program: 8:30 a.m.-4:30 p.m.
Day 2 Registration 8:00 a.m. | Program: 8:30 a.m.-12:00 p.m.

Albany

ASBO New York Training Center
453 New Karner Rd, Albany, NY 12205
Presented by Sarah Morrison, Senior State Aid Planning Specialist, Questar III BOCES

Western

Erie I BOCES
355 Harlem Rd, West Seneca, NY 14224
Presented by representatives from Raymond F Wager, CPA, P.C. a division of Mengel Metzger Barr & Co. LLP

Long Island

Western Suffolk BOCES
31 Lee Avenue, Wheatley Heights, NY 11798
Presented by Tim Doyle, The Bonadio Group

Westchester

Putnam | Northern Westchester BOCES
200 BOCES Drive, Yorktown Heights, NY 10598
Presented by Sarah Morrison, Questar III BOCES

Workshop Details

Accounting 1

This course provides attendees with an introduction to fund accounting in school districts. It will provide attendees with a comprehensive understanding of what governmental accounting means and how accounting entries are recorded on a modified accrual basis of accounting. Accounting 1 will cover accounting for assets, liabilities, revenues and expenditures for a school district during the school year and will also cover the specific accounting issues of the General, Food Service and Agency Funds.

Topics Covered:

Overview of governmental accounting
- What is it
- What is different from other types of accounting
- Comparison of the focus of different basis of accounting methods
- Uniform System of Accounts in NYS
  - School District Accounting and Reporting Manual
  - Planning for ESSA and Transparency Reporting
Accounting for Cross-fund Transactions
- Recording budgets and encumbrances
- Assets
- Liabilities
- Fund Balance
- Revenues
- Expenditures
Accounting for the General Fund
- Taxes Collection process
- Prepaid Expenditures
- Due to ERS/TRS
- State Aid
- Billing Other Districts - Tuition, Foster Care, Parentally-Placed
- Fund Balances
Accounting for the Food Service Fund
- State and Federal Aid claiming
- Accounting for inventory
- Accounting for sales tax
- Accounting for surplus food
Accounting for the Agency Fund
- What should be accounted for here and what shouldn’t?
- Recording payroll related transactions
- Accounting for Extraclassroom Activities

Long Island: January 22 & 23
Albany: January 31 & February 1
Western: February 6 & 7
Westchester: February 27 & 28

Register for Accounting 1>>

Accounting 2

The course continues with the proper accounting of the rest of the funds that a school district may use. New sections have been added to expand on the accounting issues encountered in each of these funds as well as adding sections on the Debt Service, Permanent, Library, and Special Miscellaneous Funds.

Topics Covered:

Accounting for the Special Aid Fund
- What is accounted for here?
- Grant accounting overview
- Grant reporting - FS-10, FS-10A, FS-25, FS-10F forms
- Maintenance of Effort reporting requirements for Section 611/619 grants
- Uniform Grant Guidance requirements - are you in compliance?
Accounting for the Capital Projects Fund
- Debt accounting - BANs, bonds, and installment debt
- Revenues in the Capital Project Fund
- Smart Schools Bond Act projects accounting
- Individual project recording
- Use of Capital Reserves
- Accounting for premiums, good faith deposits, and accrued interest
Accounting for the Debt Service Fund
- What is accounted for here?
- Use of the Debt Service Reserve
Accounting for the Library Fund
- What is accounted for here?
Accounting for the Private Purpose Trust Funds
- What is accounted for here?
Accounting for the Permanent Fund and Miscellaneous Special Revenue Funds
- When should you use these types of funds?

Long Island: March 4 & 5
Western: March 7 & 8
Westchester: March 12 & 13
Albany: March 14 & 15

Register for Accounting 2>>

Accounting 3

Builds on Accounting 1 and 2 and focuses on the reporting requirements that a school district’s staff is responsible for throughout the school year. New sections have been added on monthly reporting, detailed instructions on preparing the ST-3 and Supplemental Schedules as well as tips on getting ready for the auditors.

Topics Covered:

Preparing treasurer reports
Preparing monthly revenue and appropriation status reports
Preparing cash flow projections
Monthly and quarterly review techniques
- Tips on sources to assist in reconciling of accounts
Fund balance reserves
- Types available
- How to account for their use
- Reporting requirements
Closing the books and records
Preparing and submitting the ST-3
Preparing the Supplemental Schedules SS1-SS8 to the ST-3
- Accounting for Non-Current Governmental Assets (SS-4)
- Accounting for Non-Current Governmental Liabilities (SS-2)
Preparing the Supplemental Schedules SS10-SS16 for district run Section 4408 programs
Preparing the Supplemental Schedules SS31-34 for CPSE programs
Review of annual audit reports
- Components of General Purpose, Single Audit and Extraclassroom financial statements
- GASB 34 conversion entries overview - Going from modified to full accrual basis
- Reporting requirements
  - Where to submit to and when
Getting ready for the auditors - tips and tricks