Event Exhibitor, Sponsor & Business Member Terms & Conditions

The exhibit portion of the Event will be conducted under the direction of ASBO. ASBO reserves the right in its sole discretion, to alter the exhibit hours or floor plan arrangement in any manner which is in the best interest of the Event.

Exhibitors at the Event may commit to their current exhibit space or a new space if available at the show or immediately following. Payment must be rendered to ASBO within 30 days of commitment form being submitted. After companies in their current space have completed their commitment forms, the remaining booth spaces will be available on a first-come, first-served basis. Once an official invoice has been sent from ASBO, all payments are due upon receipt of invoice.

Reservations for booth space may be made over the phone as long as the commitment form is sent immediately upon verbal agreement. Final booth assignments rest with ASBO. Exhibitors are limited to exhibiting and/or demonstrating supplies of products and services relating to school business administration. ASBO reserves the right to determine, at ASBO’s sole discretion, the eligibility of all exhibit space applicants and individual products to be exhibited. Acceptance of an applicant does not imply endorsement by ASBO of Exhibitor’s products or services, nor does rejection imply lack of merit of same.

Late payments will result in an additional fee in the amount of One Hundred U.S. Dollars ($100.00) for the first thirty (30) days that the invoice is outstanding. Nonpayment of booths after 30 days will result in cancellation of booth reservation. All fees and past due invoices must be paid in full prior to the start of the Event. Nonpayment of early commitment booths will result in booth space being released.

On-site registration for any Event is not permitted. All Sponsors, Business Members, and Exhibitor representatives must be registered ahead of time.

Non-exhibiting Sponsors are not permitted to distribute products or materials. Only Exhibitors can distribute items from their booths. ASBO shall have discretion to prohibit an Exhibitor from distributing any item(s) which ASBO, in its sole discretion, deems to be inappropriate and/or contrary to the goal of the Event or ASBO mission. Each Exhibitor shall ensure that their booth(s) does not block or in any way obstruct any other booth. Exhibitors should observe reasonable sound/ volume limits when playing music, etc. at their booth/ as part of their booth display. Exhibitors using sound that exceeds a reasonable limit will be asked to discontinue its use.

Exhibitors planning to serve food at their booth must coordinate directly with the venue(s) and obtain all proper approvals, licenses, and permits. Email vendors@asbonewyork.org for further information.

The rights of an Exhibitor may not be assigned to any other contractor(s), firm(s), or person(s) whatsoever. No Exhibitor may assign, sublet or apportion the whole or any part of the space allocated, nor exhibit therein any other goods than those manufactured or sold in the regular course of business by the Exhibitor. Identification badges are not transferable. Admission will be by badge only.

No Exhibitor, Sponsor or Business Member may plan or hold a function that directly conflicts with any planned ASBO event included in the regular or basic registration attendee package (excluding evening, ticketed events). Doing so may jeopardize your affiliation with ASBO. Prior approval by ASBO is required to hold an event or function during the conference time period to which Event Attendees or ASBO members are invited. Doing so will result in a fine determined based on a percentage of the total amount of the ASBO sanctioned event.

Event Exhibitors, Sponsors and Business Members are prohibited from reserving rooms at the headquarters hotel outside of special circumstances arranged directly with ASBO.

In the event an Exhibitor desires to cancel a reservation of exhibit space, a written notice of request for cancellationmust be transmitted to ASBO by email to vendors@asbonewyork.org and received no later than fortyfive (45) days prior to the Event. If the request is approved and accepted by ASBO, the amount invoiced shall be refunded minus an administrative fee of fifteen percent (15%) of the contracted exhibit(s) price which will be assessed upon all cancellations requested. Refunds for cancellation after the above date will be made in ASBO’s discretion providing the space can be reassigned, otherwise the amount invoiced is not refundable. Any Exhibitor who registers less than forty-five (45) days prior to the Event shall not be eligible for a refund in the event of cancellation.

Cancellations by Event Sponsors must be received in writing (or by email at vendors@asbonewyork.org) as soon as possible, but in any event no less than three (45) business days prior to the start of the Event (unless otherwise stated in the Event Agreement) and are subject to a cancellation fee. There are no refunds for cancellations of Event sponsorship. Failure to timely notify ASBO of cancellation may result in a prohibition from sponsoring future Events.

Administrative Fee Assessments: If you request to change your registration location for multi-location events, there may be an additional administrative fee of $50 imposed for the registration transfer.

All exhibit space, regardless of location, may be open and accessible only during show hours designated by ASBO.

Exhibitors shall have a representative present in their booth(s) during all hours of the Event, Further, no Exhibitor may dismantle their booth(s) prior to closing of Event hours as set forth by ASBO. If Exhibitor does not have a representative in the booth during the show hours, and/or Exhibitor appears to have dismantled and left their booth(s) prior to the official end of the trade show, such Exhibitor will be unable to reserve booth space for the following year.

No combustible materials, such as crepe, tissue, cardboard or corrugated paper, shall be used at any time. “Fireproofed” paper is considered combustible as interpreted by fire inspectors and is not permitted for use at the Event. All muslin, velvet, silken or other cloth decorations must pass a flame-proof test as prescribed by applicable fire ordinances. All flammable materials must be kept in safety containers.

Exhibitors shall comply, at exhibitor’s sole cost and expense, with all applicable national, state, city, municipal and other governmental regulations, including but not limited to fire and safety laws and with the applicable rules and regulations of the facility in which the Event is held.

Nothing shall be tacked, nailed, screwed, or otherwise attached to the columns, walls, floors, furniture or other properties of the building or booth equipment. Exhibitors may not apply paint, lacquer, adhesive or other coating to building columns or floors or to booth equipment. Exhibitors shall be liable for damages arising from their failure to comply with the foregoing provisions. (Anything in connection therewith necessary or proper for the protection of the building, equipment or furniture will be made at the expense of the Exhibitor.)

Please be advised that this is not an exhaustive list and that you are responsible to be in compliance with the exhibitor guidelines of the venue found here.

By attending any ASBO Event, or accessing any ASBO webinar, video recording, or document (collectively, the “ Content”) you attest that you have read and agree to be bound by the ASBO Copyright and Trademark Policy and General Disclaimer below. 

The Content is protected under copyright and trademark laws (and various other intellectual property rights and unfair competition laws) and treaties in the United States and around the world. Any unauthorized reprint or use of the Content is prohibited. No part of the Content may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system without express written permission from ASBO. The Content is intended for the sole use of the original registered Business Member/Exhibitor/Sponsor only. Distribution by or to anyone other than the original registered Business Member/Exhibitor is strictly prohibited. If you are not the original registrant and are interested in the use of any Content, please contact the ASBO office.

Unless explicitly set forth in writing by ASBO, no part of the Content may be copied, reproduced, aggregated, reverse engineered, republished, posted, uploaded, publicly displayed, translated, encoded, transmitted, distributed, licensed, sold, or otherwise used or exploited for any purpose whatsoever.

ASBO reserves all rights in and to the Content or any part thereof not specifically granted herein. 

The information provided in ASBO publications, webinars, conferences or other means sponsored in whole or in part by ASBO is intended solely as a public service to its membership and is not intended to constitute or take the HEALTH AND SAFETY: place of legal, financial, or other professional advice rendered in the context of a contractual professional relationship. ASBO does not guarantee the accuracy, relevance, timeliness or completeness of information provided in such formats Any views expressed by individual authors, presenters or speakers are theirs alone and do not necessarily represent the views of ASBO. ASBO disclaims all liability and/or responsibility for damages and/or harm allegedly arising out of reliance on the information provided in ASBO’s publications, webinars, conferences or other means. 

The ASBO name and logo and any variations thereof or attendant thereto are the property of ASBO, are the property of ASBO and may only be used with the express written permission of ASBO. Exhibitors, Sponsors and Business Members may not reference or name ASBO in any materials without the express written permission of ASBO. Any materials which reference any ASBO Event must first be approved in writing by ASBO.