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General Terms and Conditions
Cancellations must be received in writing (or by email at firstname.lastname@example.org) three full days prior to the start of the program (unless otherwise stated per event) and are subject to a cancellation fee. There are no refunds for cancellations received less than three business days prior to the start of the program.
The information provided in publications, webinars, conferences or other means sponsored in whole or in part by the Association of School Business Officials of New York (ASBO) is intended solely as a public service to its membership, and is not intended to constitute or take the place of legal, financial, or other professional advice rendered in the context of a contractual professional relationship. ASBO does not guarantee the accuracy, relevance, timeliness or completeness of information provided in such formats Any views expressed by individual authors, presenters or speakers are theirs alone and do not necessarily represent the views of ASBO. ASBO disclaims all liability and/or responsibility for damages and/or harm allegedly arising out of reliance on the information provided in ASBO’s publications, webinars, conferences or other means.
Notice Regarding Reproduction or Distribution of Copyright-Protected Materials
By accessing any ASBO webinar, video recording, or document you attest that you have read and agree to be bound by the ASBO copyright Policy and General Disclaimer.
ALL RIGHTS RESERVED. This material is protected under International and Federal Copyright Laws and Treaties. Any unauthorized reprint or use of this material is prohibited. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system without express written permission from ASBO. The files are licensed for the sole use of the original attendee / registrant only. Distribution by or to anyone other than the original attendee / registrant is strictly prohibited. If you are not the original attendee / registrant and are interested in the use of this copyrighted material please contact the ASBO office.
The attendee agrees to hold ASBO, the owner(s) of the building in which the event, meeting, workshop, or conference is being held, its employees and agents harmless against all claims, losses and damages to persons or property arising out of or caused by the attendee’s conduct excluding any liability caused by the sole negligence of ASBO or caused by the sole negligence of the owner(s) of the building in which the event, meeting, workshop, or conference is being held.
Exposition and Sponsorship Rules and Regulations
This constitutes part of your contractual agreement upon submitting your exhibit space reservation. Please read it carefully.
The exhibit portion of the Education Summit and Expo (“Exposition”) will be conducted under the direction of the Association of School Business Officials of New York (ASBO). ASBO reserves the right in its sole discretion, to alter the exhibit hours or floor plan arrangement in any manner which is in the best interest of the Exposition.
Application For and Assignment of Space
Exhibitors at the Education Summit & Expo will be assigned booth space based on the following conditions: right of first refusal of the booth currently in as long as the early signup form is submitted on site or by the end of June and at the same location following year. Otherwise, your space may be reassigned. If we move locations, priority will be given first to Titanium then Platinum sponsors first to select their booth site. Reservations for space may be made over the phone as long as the commitment form is sent immediately upon verbal agreement. Final booth assignments rest with ASBO. The exhibitors are limited to supplies of products and services relating to school business administration. ASBO reserves the right to determine, at ASBO’s sole discretion, the eligibility of all exhibit space applicants and individual products to be exhibited. Acceptance of an applicant does not imply endorsement by ASBO of exhibitor’s products or services, nor does rejection imply lack of merit of same.
All companies that have submitted a reservation form during the early signup have understood and agreed to the payment arrangements indicated on the application that ASBO will be billing mid-to-late October of same year. In order to receive the discount fees for booth and/or sponsorship commitments, payments are due net 30, unless other arrangements have been made and agreed to by ASBO. Late payments will result in an additional fee in accordance with the January 1 date payment schedule. If selected January bill date, all invoices are due net 30. All booth fees must be paid in full prior to the start of the Exposition.
No Assignment or Subletting
The rights of an exhibitor may not be assigned to any other contractor(s), firm(s), or person(s) whatsoever. No exhibitor may assign, sublet or apportion the whole or any part of the space allocated, nor exhibit therein any other goods than those manufactured or sold in the regular course of business by the exhibitor. Identification badges are not transferable. Admission will be by badge only.
No company may plan or hold a function that directly conflicts with any planned ASBO event. Doing so may jeopardize your affliliation with ASBO. Prior approval by ASBO is required to hold an event or function during the conference time period to which Education Summit & Expo attendees or members are invited.
In the event an exhibitor desires to cancel a reservation of exhibit space, a written notice of request for cancellation must be transmitted to ASBO by email to email@example.com and received no later than April 1. If the request is approved and accepted by ASBO, the amount paid shall be refunded minus an administrative fee of 15% of the contracted exhibit(s) price which will be assessed upon all cancellations requested. Refunds for cancellation after the above date will be made providing the space can be reassigned, otherwise the amount paid is not refundable.
Admittance to Exhibits After Hours
Access to exhibit space is permitted only during show hours. All exhibit space, regardless of location, may be open only during show hours designated by ASBO.
Compliance and Regulations
No combustible materials, such as crepe, tissue, cardboard or corrugated paper, shall be used at any time. “Fire-proofed” paper is considered combustible as interpreted by fire inspectors and is not permitted for use. All muslin, velvet, silken or other cloth decorations must pass a flame-proof test as prescribed by applicable fire ordinances. All flammable materials must be kept in safety containers.
Liabilities and Insurance
ASBO, its officers, Nationwide Expo Services Inc., the building owners and their representatives will not be liable for injuries to any person or for damages to or loss of property owned or controlled by exhibitors to which claims for damages or injuries may arise from, or be in any way connected with the exhibitor’s occupancy of the exhibit space or participation in the Exposition. Exhibitor assumes responsibility and agrees to indemnify and defend the New York State Association of School Business Officials and the Saratoga Hilton, Hilton Hotels Corporation, Saratoga Springs City Center and the Hotel’s Owner, Nationwide Expo Services Inc., the building owners, and their respective owners, managers, subsidiaries, affiliates, employees and agents against any claims or expenses arising out of the use of the exhibition premises. he Exhibitor understands that neither ASBO, the Saratoga Springs City Center, nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance. The exhibitor should contact his insurance broker or carrier to arrange for available insurance coverage. ASBO and Nationwide Expo Services Inc. shall not be held responsible for the conduct of contractors or their employees and assume no responsibility for failure to perform by contractors, their charges, or any other matter relating to contractors or exhibit facility.
Interpretation, Amendments, and Enforcement
Failure to comply with the Rules and Regulations or Exhibitor information, or any amendment thereto, will be sufficient cause for Association to require the immediate removal of the exhibit of the offending exhibitor, who will forfeit all further right to exhibit during the Exposition, together with all fees and rentals paid by him, and Association may lease any space so forfeited to another exhibitor. Exhibitor shall be liable for damages caused by exhibitor’s failure to comply with the Rules and Regulations, Exhibitor Information and any amendment thereto, and repairs of damage to property may be made at Exhibitor’s sole cost and expense. The failure of Association to insist upon a strict performance of any of these Rules and Regulations or information shall not be deemed a waiver of any rights Association may have.
Exhibitors shall not dismantle their booth(s) prior to closing of the posted show / expo hours.
If your company does not have a representative in the booth during the show hours and the appearance is that you have dismantled and left it will result in your inability to reserve for the following year.
Exhibitor assumes entire responsibility and hereby agrees to protect, defend and save ASBO, Nationwide Expo Services Inc., the owners of the building in which exhibit facility is located, and its employees and agents harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or part therefore excluding any such liability caused by the sole negligence of ASBO, Nationwide Expo Services Inc., the owners of the building in which the exhibit facility is located, its employees and agents.
Policies and Code of Conduct
Code of Ethics and Professional Conduct
ASBO Code of Ethics and Professional Conduct [PDF]
Cancellations must be received in writing (or by email at firstname.lastname@example.org) three days prior to the start of the program (unless otherwise stated per event) and are subject to a cancellation fee. There are no refunds for cancellations received less than three business days prior to the start of the program. Cancellation fees are $50 unless otherwise stated.
By registering for / exhibiting at / attending an ASBO event, you give ASBO the right to publish and distribute photos and/or videos taken of you during the conference, at the conference center, travel to and from off-site conference events and during these events.
Member Only Documents
Click here for access to the ASBO Policy Manual, the official Consitution and Bylaws of the Association.
Community Terms and Conditions of Use
Thank you for being part of our community. To ensure the best possible experience for all members, we have established some basic guidelines for participation.
Discussion Group Etiquette
The Legal Stuff
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