Terms and Conditions

General Terms and Conditions

Cancellation Policy

Cancellations must be received in writing (or by email at asbomail@asbonewyork.org) three full days prior to the start of the program (unless otherwise stated per event) and are subject to a cancellation fee. There are no refunds for cancellations received less than three business days prior to the start of the program.

Administrative Fee Assessments: If you request to change your registration location for multi-location events, there may be an additional administrative fee of $50 imposed for the registration transfer. 

Important information for ASBO New York Members regarding COVID-19 (March 13, 2020 Update)

This week the global spread of COVID-19 reached a critical pace, spurring additional travel restrictions, quarantine measures, and cancellations of major events in New York State and beyond. Effective immediately, ASBO is implementing safety precautions to ensure the health and well-being of our staff, members, event attendees, and industry partners. Our committee meetings will be transitioned to virtual Zoom conferences and our in-person events for the remainder of March will be postponed or alternatively offered in an online course format. This includes our upcoming Accounting 3 workshops in Rochester, Albany, and Long Island as well as Risk Management 2.0 scheduled in Albany for the end of March. Registrants will be notified within the next couple of days of their options for receiving their continuing education programming. 

We will continue to work with our volunteer teams and staff to find creative solutions to bring you continued valuable programming and member benefits. Discussions are happening now regarding our scheduled events beyond April, including our FMAA workshops and Education Summit. FMAA is scheduled for early May and already has a livestream option available. We still plan to offer that remote learning option, with the unknown being the in-person workshops. Education Summit & Expo is May 31-June 3 with SBO Leadership Academy commencing on May 30. As of right now, we are hopeful the travel ban will be lifted and we can hold our conference as planned. A decision will be made by May 1 whether the conference will be hosted in an alternate format, postponed, or held as planned. As the situation continues to unfold, we will continue to communicate and update you on all of our programming decisions. 

These kinds of decisions are never easy to make. Thank you to the ASBO board, all of our volunteer chairs, committees, and speakers for your leadership, flexibility, and support.

ASBO New York staff will be available via email, so please feel free to reach out with any questions or concerns.

Important information for ASBO New York Members regarding COVID-19 - March 11, 2020

ASBO New York continues to monitor the rapidly changing situation related to the spread of COVID-19 for our school districts and for our own events. We understand that concerns for health, safety, and the impact on meeting attendance, among other issues, are affecting our members. Our main priority is the health and safety of our association community. At all ASBO New York events, we commit to working with our venues to ensure that all appropriate sanitary, health, and safety measures are met, and encourage attendees to follow guidelines recommended by the Centers for Disease Control and Prevention and the World Health Organization.
At this time, there are no advisories against holding public events in cities where our upcoming workshops are scheduled to be held (Rochester, Wheatley Heights, and Albany). According to the National Center for Immunization and Respiratory Diseases at the Centers for Disease Control and Prevention, guidance offered regarding attendance at large gatherings is limited to those at highest risk -- the elderly and those with underlying health issues. Absent federal travel restrictions and/or local, state, or regional decisions to close venues, ASBO does not plan to cancel or postpone its events and/or meetings as of now. ASBO will make special considerations for those members whose school districts or BOCES close on the day of or the day prior to a workshop. Should the BOCES where the workshop is being held OR five school districts within a 25 mile radius of the workshop location are closed on the day of the event, ASBO New York will cancel/postpone the workshop. If there is a cancellation, you will be notified on your district/BOCES email by 7 am on the date of the workshop. 

ASBO is taking the following precautionary measures for our upcoming workshops: 

  • Elimination of food buffets with communal serving utensils. We are looking at options for boxed lunches. Breakfasts will be limited to granola bar/yogurt type prepackaged items. We will have boxes of coffee, but if attendees wish to bring their own coffee, please feel free to do so.
  • Inclusion of a hand sanitizer station at the event entrance and food stations.
  • Signage encouraging proper handwashing technique.
  • Avoiding hugs or handshakes; we encourage everyone to come up with alternate, zero-contact greetings. 

As the situation develops, we will continue to update and provide necessary information to our members. 

Temporary Cancellation Policy (March 11, 2020 - May 1, 2020)

An attendee whose district or BOCES closes one day prior to the day of an ASBO New York event may cancel with full refund. Notify ASBO within 24 hours of the cancellation to receive full refund or credit toward a future workshop. Any member who is under mandatory quarantine may receive a full refund upon cancellation with documentation. 

Should the BOCES where the workshop is being held OR five school districts within a 25 mile radius of the workshop location close on the day of the event, ASBO New York will cancel/postpone the workshop. If there is a cancellation, you will be notified on your district/BOCES email by 7 am on the date of the workshop. 

General Disclaimer

The information provided in publications, webinars, conferences or other means sponsored in whole or in part by the Association of School Business Officials of New York (ASBO) is intended solely as a public service to its membership, and is not intended to constitute or take the place of legal, financial, or other professional advice rendered in the context of a contractual professional relationship. ASBO does not guarantee the accuracy, relevance, timeliness or completeness of information provided in such formats Any views expressed by individual authors, presenters or speakers are theirs alone and do not necessarily represent the views of ASBO. ASBO disclaims all liability and/or responsibility for damages and/or harm allegedly arising out of reliance on the information provided in ASBO’s publications, webinars, conferences or other means. 

Notice Regarding Reproduction or Distribution of Copyright-Protected Materials

By accessing any ASBO webinar, video recording, or document you attest that you have read and agree to be bound by the ASBO copyright Policy and General Disclaimer. 

Copyright Policy

ALL RIGHTS RESERVED. This material is protected under International and Federal Copyright Laws and Treaties. Any unauthorized reprint or use of this material is prohibited. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system without express written permission from ASBO. The files are licensed for the sole use of the original attendee / registrant only. Distribution by or to anyone other than the original attendee / registrant is strictly prohibited. If you are not the original attendee / registrant and are interested in the use of this copyrighted material please contact the ASBO office. 


The attendee agrees to hold ASBO, the owner(s) of the building in which the event, meeting, workshop, or conference is being held, its employees and agents harmless against all claims, losses and damages to persons or property arising out of or caused by the attendee’s conduct excluding any liability caused by the sole negligence of ASBO or caused by the sole negligence of the owner(s) of the building in which the event, meeting, workshop, or conference is being held.

Exposition and Sponsorship Rules and Regulations

This constitutes part of your contractual agreement upon submitting your exhibit space reservation. Please read it carefully. 


The exhibit portion of the Education Summit and Expo (“Exposition”) will be conducted under the direction of the Association of School Business Officials of New York (ASBO). ASBO reserves the right in its sole discretion, to alter the exhibit hours or floor plan arrangement in any manner which is in the best interest of the Exposition.

Application For and Assignment of Space

Exhibitors at the Education Summit & Expo will be assigned booth space based on the following conditions: right of first refusal of the booth currently in as long as the early signup form is submitted on site or by the end of June and at the same location following year. Otherwise, your space may be reassigned. If we move locations, priority will be given first to Titanium then Platinum sponsors first to select their booth site. Reservations for space may be made over the phone as long as the commitment form is sent immediately upon verbal agreement. Final booth assignments rest with ASBO. The exhibitors are limited to supplies of products and services relating to school business administration. ASBO reserves the right to determine, at ASBO’s sole discretion, the eligibility of all exhibit space applicants and individual products to be exhibited. Acceptance of an applicant does not imply endorsement by ASBO of exhibitor’s products or services, nor does rejection imply lack of merit of same.


All companies that have submitted a reservation form during the early signup have understood and agreed to the payment arrangements indicated on the application that ASBO will be billing mid-to-late October of same year. In order to receive the discount fees for booth and/or sponsorship commitments, payments are due net 30, unless other arrangements have been made and agreed to by ASBO. Late payments will result in an additional fee in accordance with the January 1 date payment schedule. If selected January bill date, all invoices are due net 30. All booth fees must be paid in full prior to the start of the Exposition.

No Assignment or Subletting

The rights of an exhibitor may not be assigned to any other contractor(s), firm(s), or person(s) whatsoever. No exhibitor may assign, sublet or apportion the whole or any part of the space allocated, nor exhibit therein any other goods than those manufactured or sold in the regular course of business by the exhibitor. Identification badges are not transferable. Admission will be by badge only. 

Planned Events

No company may plan or hold a function that directly conflicts with any planned ASBO event. Doing so may jeopardize your affliliation with ASBO. Prior approval by ASBO is required to hold an event or function during the conference time period to which Education Summit & Expo attendees or members are invited. 


In the event an exhibitor desires to cancel a reservation of exhibit space, a written notice of request for cancellation must be transmitted to ASBO by email to debbie@asbonewyork.org and received no later than April 1. If the request is approved and accepted by ASBO, the amount paid shall be refunded minus an administrative fee of 15% of the contracted exhibit(s) price which will be assessed upon all cancellations requested. Refunds for cancellation after the above date will be made providing the space can be reassigned, otherwise the amount paid is not refundable. 

Admittance to Exhibits After Hours

Access to exhibit space is permitted only during show hours. All exhibit space, regardless of location, may be open only during show hours designated by ASBO. 

Compliance and Regulations

No combustible materials, such as crepe, tissue, cardboard or corrugated paper, shall be used at any time. “Fire-proofed” paper is considered combustible as interpreted by fire inspectors and is not permitted for use. All muslin, velvet, silken or other cloth decorations must pass a flame-proof test as prescribed by applicable fire ordinances. All flammable materials must be kept in safety containers.

Exhibitor shall comply, at exhibitor’s sole cost and expense, with all applicable national, state, city, municipal and other governmental regulations, including but not limited to fire and safety laws and with the applicable rules and regulations of the facility in which the Exposition is held.

Nothing shall be tacked, nailed, screwed, or otherwise attached to the columns, walls, floors, furniture or other properties of the building or booth equipment. Exhibitor may not apply paint, lacquer, adhesive or other coating to building columns or floors or to booth equipment. Exhibitor shall be liable for damages arising from their failure to comply with the foregoing provisions. (Anything in connection therewith necessary or proper for the protection of the building, equipment or furniture will be made at the expense of the exhibitor.) 

Liabilities and Insurance

ASBO, its officers, Nationwide Expo Services Inc., the building owners and their representatives will not be liable for injuries to any person or for damages to or loss of property owned or controlled by exhibitors to which claims for damages or injuries may arise from, or be in any way connected with the exhibitor’s occupancy of the exhibit space or participation in the Exposition. Exhibitor assumes responsibility and agrees to indemnify and defend the New York State Association of School Business Officials and the Saratoga Hilton, Hilton Hotels Corporation, Saratoga Springs City Center and the Hotel’s Owner, Nationwide Expo Services Inc., the building owners, and their respective owners, managers, subsidiaries, affiliates, employees and agents against any claims or expenses arising out of the use of the exhibition premises. he Exhibitor understands that neither ASBO, the Saratoga Springs City Center, nor the Hotel Parties maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance. The exhibitor should contact his insurance broker or carrier to arrange for available insurance coverage. ASBO and Nationwide Expo Services Inc. shall not be held responsible for the conduct of contractors or their employees and assume no responsibility for failure to perform by contractors, their charges, or any other matter relating to contractors or exhibit facility.

In the event of a natural or unforeseen emergency, or any other reason beyond the control of ASBO or Nationwide Expo Services Inc., which would cause a cancellation of the Exposition, it is understood that ASBO or Nationwide Expo Services Inc. will not be liable for damages of any kind, except the return of monies paid for space less an amount representing the exhibitor’s pro rata share of the expenses incurred up to the time of cancellation, such amount to be determined by ASBO.

In the event of national or local labor strikes or any labor unrest the Exhibitor and Sponsor shall remain obligated for the payment of any fees or charges resulting from the rental of any exhibit space. 

Interpretation, Amendments, and Enforcement

Failure to comply with the Rules and Regulations or Exhibitor information, or any amendment thereto, will be sufficient cause for Association to require the immediate removal of the exhibit of the offending exhibitor, who will forfeit all further right to exhibit during the Exposition, together with all fees and rentals paid by him, and Association may lease any space so forfeited to another exhibitor. Exhibitor shall be liable for damages caused by exhibitor’s failure to comply with the Rules and Regulations, Exhibitor Information and any amendment thereto, and repairs of damage to property may be made at Exhibitor’s sole cost and expense. The failure of Association to insist upon a strict performance of any of these Rules and Regulations or information shall not be deemed a waiver of any rights Association may have.
Association, through its representatives, shall have sole discretion in the interpretation and enforcement of all rules contained herein, and the power to make such amendments thereto and such further Rules and Regulations as it considers necessary for the proper conduct of the convention. Association reserves the right, in its sole discretion, to dismiss, prohibit or evict any exhibit which does not conform to the dignity and general business character of the Exposition. Exhibitors shall not dismantle their booth(s) prior to closing of show / expo hours.


Exhibitors shall not dismantle their booth(s) prior to closing of the posted show / expo hours. 

If your company does not have a representative in the booth during the show hours and the appearance is that you have dismantled and left it will result in your inability to reserve for the following year.

Hold Harmless

Exhibitor assumes entire responsibility and hereby agrees to protect, defend and save ASBO, Nationwide Expo Services Inc., the owners of the building in which exhibit facility is located, and its employees and agents harmless against all claims, losses and damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or part therefore excluding any such liability caused by the sole negligence of ASBO, Nationwide Expo Services Inc., the owners of the building in which the exhibit facility is located, its employees and agents.

In addition, Exhibitor acknowledges that ASBO, Nationwide Expo Services Inc., owners of the building in which the exhibit facility is located, do not maintain insurance covering Exhibitor property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance, as an Exhibitor, to cover such losses.

Community Terms and Conditions of Use

Thank you for being part of our community. To ensure the best possible experience for all members, we have established some basic guidelines for participation.

By joining and using this community, you agree that you have read and will follow these rules and guidelines. You also agree to reserve discussions and shared files and content to that best suited to the medium. This is a great medium with which to solicit the advice of your peers, benefit from their experience, and participate in an ongoing conversation. Questions should be directed to our Member Services department via the Contact Us link on this site. Technical questions on association management issues should directed to our helpdesk.

Please take a moment to acquaint yourself with these important guidelines. If you have questions, contact the member services department. In order to preserve a climate that encourages both civil and fruitful dialogue, we reserve the right to suspend or terminate membership in this community for anyone who violate these rules.

The Rules

  • Don't challenge or attack others. The discussions and comments are meant to stimulate conversation not to create contention. Let others have their say, just as you may.
  • Don't post commercial messages on any discussion list, resource library entry, or other area where others might see it. Contact people directly with product and service information if you believe it would help them.
  • Use caution when discussing products. Information posted on the lists and in the libraries is available for all to see, and comments are subject to libel, slander, and antitrust laws.
  • All defamatory, abusive, profane, threatening, offensive, or illegal materials are strictly prohibited. Do not post anything that you would not want the world to see or that you would not want anyone to know came from you.
  • Please note carefully all items listed in the disclaimer and legal rules below, particularly regarding the copyright ownership of information posted.
  • Remember that other participants have the right to reproduce postings to this site unless you specify otherwise.
  • Post your message or documents only to the most appropriate lists or libraries. Do not spam several lists or libraries with the same message.
  • All messages must add to the body of knowledge. We reserve the right to reject any message for any reason. 

Discussion Group Etiquette 

  • Include a signature tag on all messages. Include your name, affiliation, location.
  • State concisely and clearly the topic of your comments in the subject line. This allows members to respond more appropriately to your posting and makes it easier for members to search the archives by subject.
  • Include only the relevant portions of the original message in your reply. Delete any header information, and put your response before the original posting.
  • Only send a message to the entire list when it contains information that everyone can benefit from.
  • Send messages such as "thanks for the information" or "me, too" to individuals--not to the entire list. Do this by using the "Reply to Sender" link to the left of every message.
  • Do not send administrative messages, such as remove me from the list. Instead, use the web interface to change your settings or to remove yourself from a list. If you are changing e-mail addresses, you do not need to remove yourself from the list and rejoin under your new e-mail address. Simply change your settings.
  • Warn other list subscribers of lengthy messages either in the subject line or at the beginning of the message body with a line that says "Long Message."

The Legal Stuff 

This site is provided as a service for the members of the Association of School Business Officials of New York. The Association of School Business Officials of New York is not responsible for the opinions and information posted on this site by others. We disclaim all warranties with regard to information posted on this site, whether posted by the Association of School Business Officials of New York or any third party; this disclaimer includes all implied warranties of merchantability and fitness. In no event shall the Association of School Business Officials of New York be liable for any special, indirect, or consequential damages or any damages whatsoever resulting from loss of use, data, or profits, arising out of or in connection with the use or performance of any information posted on this site.

Do not post any defamatory, abusive, profane, threatening, offensive, or illegal materials. Do not post any information or other material protected by copyright without the permission of the copyright owner. By posting material, the posting party warrants and represents that he or she owns the copyright with respect to such material or has received permission from the copyright owner. In addition, the posting party grants the Association of School Business Officials of New York and users of this site the nonexclusive right and license to display, copy, publish, distribute, transmit, print, and use such information or other material.

Messages should not be posted if they encourage or facilitate members to arrive at any agreement that either expressly or impliedly leads to price fixing, a boycott of another's business, or other conduct intended to illegally restrict free trade. Messages that encourage or facilitate an agreement about the following subjects are inappropriate: prices, discounts, or terms or conditions of sale; salaries; profits, profit margins, or cost data; market shares, sales territories, or markets; allocation of customers or territories; or selection, rejection, or termination of customers or suppliers.

The Association of School Business Officials of New York does not actively monitor the site for inappropriate postings and does not on its own undertake editorial control of postings. However, in the event that any inappropriate posting is brought to the attention of the Association of School Business Officials of New York, we will take all appropriate action.

The Association of School Business Officials of New York reserves the right to terminate access to any user who does not abide by these guidelines. 

Privacy Policy

We respect your privacy 

Any personal information you provide to us including and similar to your name, address, telephone number and e-mail address will not be released, sold, or rented to any entities or individuals outside of our organization except as noted below.

With Whom Do We Share the Personal Information We Collect Through This Site

Our Service Providers
We may share your personal information with companies (including our affiliates) that perform services on our behalf, for example, companies that help process credit card payments. Our service providers are required by contract to protect the confidentiality of the personal information we share with them and to use it only to provide specific services on our behalf.

Business Transfers
Your personal information may be transferred to another entity (either an affiliated entity or an unrelated third party) in connection with a merger, reorganization, dissolution or similar corporate event. If such a transfer were ever to occur, the acquiring entity’s use of your personal information will still be subject to this Privacy Policy.

Government and Legal Disclosures
We may disclose the personal information we collect through this Site, when we, in good faith, believe disclosure is appropriate to comply with the law (or a court order or subpoena); to prevent or investigate a possible crime, such as fraud or identity theft; to enforce our Terms and Conditions or other agreements that govern your use of this Site; or to protect the rights, property or safety of our company, our users, or others.

External Sites
We are not responsible for the content of external internet sites. You are advised to read the privacy policy of external sites before disclosing any personal information.

A "cookie" is a small data text file that is placed in your browser and allows us to recognize you each time you visit this site (personalization, etc). Cookies themselves do not contain any personal information, and we do not use cookies to collect personal information. Cookies may also be used by 3rd party content providers such as newsfeeds.

Remember The Risks Whenever You Use The Internet
While we do our best to protect your personal information, we cannot guarantee the security of any information that you transmit to us and you are solely responsible for maintaining the secrecy of any passwords or other account information. In addition other Internet sites or services that may be accessible through our site have separate data and privacy practices independent of us, and therefore we disclaim any responsibility or liability for their policies or actions. Please contact those vendors and others directly if you have any questions about their privacy policies. For any other information please contact us using the Contact Us page.